Log on to your company’s OregonSaves account to get started. On the left hand side of the screen are four main functions within your OregonSaves account. Tackle them in this order:
You decide who will help facilitate OregonSaves at your company. If it’s not you, and is instead one of your employees or an external payroll vendor, you can delegate authority and responsibilities to them. If you assign a delegate – and you can have more than one – you will need to tell us who they are, how to reach them, and what role they will fill:
|Ability to:||Payroll Processor||Payroll Consultant||Supervisor||Authorization Manager||Administrator|
|Edit payroll lists|
|Add auto-approved delegates|
|Approve and edit delegates|
|Edit company and bank info|
Depending on the role you assign any delegates, you may be able to ask them to complete a portion or all of the remaining set up.
OregonSaves is administered through your payroll process. To get started, you must add at least one payroll to your account. The way you choose to organize your payroll is entirely up to you. You can do what makes sense for you and your existing structure. If you have multiple locations, setting up a separate payroll for each location may make sense. If you have some employees on salary, while others are hourly, you can keep them on separate payroll lists. The same goes for full or part time status, payroll cycle, etc. You can add a new payroll, manage an existing payroll, and even reassign employees to different payroll lists at any time.
Once your payrolls are set up in the system, you need to tell us which employees to include in each payroll. It is important to enter their information accurately and if available to include their email address. There are two ways to add employees:
After you add your employees, OregonSaves will verify their identity. Once confirmed, OregonSaves will contact them to let them know they have 30 days to claim their account or opt out of the program. If you provided email addresses for your employees, they will get this notice by email; those employees without email addresses will get the notice by physical mail. We have resources for you to help make sure your employees are looking for this notice.
During your usual payroll process, you should deduct a portion of each participating employee’s pay and remit it to the plan. The default contribution rate is 5% of gross pay, and your employees can change that rate as frequently as once per month, or opt out of contributions at any time. The OregonSaves message center in the employer portal will alert you to employee contribution rate changes so you know when you need to make updates.
Savings information to keep in mind:
By default, the contribution rate for employees is 5 percent of gross pay, but they can choose to save at other rates in 1 percent increments.
Beginning in 2019, contributions will automatically increase by 1 percent each year (for each employee that has been making deductions in the program for at least 6 months) until the deductions reach 10 percent, unless the employee opts out of this annual increase.
Contributions will be made into a Roth Individual Retirement Arrangement (IRA) in the employee’s name – this means that savings are made after taxes have been taken out.
While you will automatically enroll your employees into OregonSaves, those employees with higher incomes may not be eligible to contribute to a Roth IRA. If an employee earns more than the Roth IRA income limits set by the federal government, they may need to opt out of OregonSaves. Please see the contributions page on saver.oregonsaves.com for more information.
For 2017, employees can save up to $5,500 per year if they are younger than 50 and $6,500 per year if they are 50 or older. You will not be responsible for monitoring if employees are nearing the contribution limit; we’ll take care of that for you by stopping contributions when this limit is reached.